Facilities and Security Funds

The Facilities and Security funds are supported by Columbia College Student Council, Engineering Student Council and General Studies Student Council. In addition to our groups’ initial Activities Board allocations, the sources below represent available options for groups seeking additional funds.

THE STUDENT GOVERNMENT FACILITIES FUND

The Student Government Facilities Fund is a front-end payment to cover student group Facilities expenses for events outside of Lerner Hall. The fund was established in 2004 and is supported by the Columbia College Student Council (CCSC), Barnard College Student Government Association (SGA), the Engineering Student Council (ESC) and the General Studies Student Council (GSSC). The fund is a resource to encourage a vibrant campus life. It is available to recognized undergraduate student organizations on the Morningside campus.

The amount in the fund is reassessed after each year based on past data and it is important to note that the fund is capped and will not be limitless. Student group programming will be restricted by existing limitations on available space and student time.

The Facilities Fund is available to all groups recognized by ABC, SGB, CSGB, IGC, GBB, or CI. All charges against the fund must be made within the fiscal year in which the event occurred (July 1st through June 30th) and the fund will only cover events that occur within the academic term. Charges made to the fund afterward will be charged against the student group account. Newly recognized student groups will be added to the roster of approved groups, the semester following their recognition.

What’s covered by the Facilities Fund?

  • Custodial Assistance

  • Clean before/after/during event

  • Trash removal

  • Waste containers

  • Ground Assistance

  • Clean before/after/during event

  • Trash Removal

  • Waste Containers

  • Gates open/remove posts/chains around lawn

  • Installation/removal of lawn decking

  • Labor Assistance

  • Setup/breakdown of furniture

  • Erect risers

  • Supply stanchions

  • Carpentry Assistance

  • Hang/remove banners

  • Electrical and Plumbing Assistance

  • Provide extension cords and electrical hookups, turning on power and voltage monitoring

  • Turning on water, providing hoses and spigots

What’s not covered by the Facilities Fund?

  • Events in Lerner Hall

  • Equipment and external labor costs

  • Coat Checks and attendants

  • Linens

  • Tables and Chairs and other furniture rentals

  • Tents and associated labor costs

  • Staging and associated costs

  • Events that happen during times when school is not in session

  • Events scheduled after regular student event hours. Regular event hours are: M –W 5:00 pm to 1:00 am; Thurs & Fri: 5:00 pm to 3:00 am; Sat: 7:00 am to 3:00 am and Sun: 7:00 am to 1:00 am

  • Events co-sponsored by administrative offices

  • Events that feature 50% or more non-CUID events and generate revenue (prior approval required)

Please email treasurers@columbia.edu for additional information and application materials.

THE STUDENT GOVERNMENT SECURITY FUND

The Student Government Security Fund is a front-end payment to cover a portion of student group security expenses for events on the Morningside Campus. All security expenses under $600 will be automatically approved by the funds. Student Groups that receive security quotes over this amount must reach out to treasurers@columbia.edu to seek approval for the fund to cover the cost of the security. The fund was established in 2006 and is supported by the Columbia College Student Council (CCSC), the Barnard College Student Government Association (SGA), the Engineering Student Council (ESC) and the General Studies Student Council (GSSC). The fund is a resource to encourage a vibrant campus life. It is available to all recognized undergraduate student organizations on the Morningside campus funded by the CCSC, SGA, ESC and GSSC and recognized by at least one of the following Governing Boards: ABC, SGB, CSGB, IGC, GBB, or CI.

The amount in the fund is reassessed after each year based on past data and it is important to note that the fund is capped and will not be limitless. Student group programming will be restricted by existing limitations on available space and student time. The fund covers the costs of the presence of uniformed CU security officers at a student event on the Morningside campus. The security fund is overseen by the Vice Presidents of Finance of each Student Council and Undergraduate Student Life.

All charges against the fund must be made within the fiscal year in which the event occurred (July 1st through June 30th) and the fund will only cover events that occur within the academic term. Charges made to the fund afterward will be charged against the student group account. Newly recognized student groups will be added to the roster of approved groups, the semester following their recognition.

Please email treasurers@columbia.edu for additional information and application materials.